AddressCommercial Assistant
Role:
The Commercial Assistant performs a variety of administrative duties to support the Commercial Support Team. Ensuring the smooth flow of information and following up any activities related to either the whole yacht charter/sale process: from promotion and marketing to the completion of a charter contract/sale or purchase.
He/She is also in charge of receiving all incoming calls, walk-in clients, other visitors, couriers and other deliveries and ad hoc general office duties.
Main Duties:
- Keeping up to date all the information of the Brokers’ client portfolios. & charter fleet & public information, such as technical details, photos, sales status, location of central agency yachts.
- Participate in the Yacht Shows, when required, & open days, with preparation of relevant documentation for each yacht displayed.
- Assist internal interlocutors, when required.
- Following up & keeping a record of all enquiries.
- Reception & general office duties (Log and manage enquiries for all sources: web, phone, email, etc.)
- Acknowledging & following accurately all the procedures related to contract signing, including gathering documents to comply with due diligence requirements and KYC requirements.
- Producing periodic reports.
- Prepare Commercial Contracts.
- Prepare marketing materials & communicate with Central Agents, external brokers and clients.
- Organise yacht inspections when required.
- Manage Client database and prepare yacht selections and mailings as instructed by Brokers.
- Liaise with the Listings department for any update of information.
- Prepare draft descriptions for each Central Agency yacht.
Required Knowledge, Skills and Experience:
- Language Skills: English mandatory
- Computer Skills: MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), Internet
- Experience/ knowledge yachting industry is a plus
- Ideally 5 years of experience as an assistant
Job Type: Full-time
Benefits:
- Employee discount
- Life insurance
- Referral programme
Schedule:
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
