Executive Assistant

About Us

Leathwaite Executive Search has one clear purpose: to create meaningful change through exceptional people. Through partnering with our clients, globally, we understand their business goals, needs and ambitions and we find the best leadership talent to help them drive business value and growth. Focusing on corporate officers across all functions, including finance, HR, Board and CEO, technology, strategy and transformation, operations, legal, risk and compliance and commercial, we have an enviable network of candidates and clients. Founded in 1999, we’ve grown to around 120 people working from Hong Kong, London, Miami, Munich, New York, Seattle, Singapore and Toronto.

We're a professional, entrepreneurial business for whom culture is very important. We're looking for people who are collaborative, humble and dedicated to delivering the highest-quality expertise to our clients and candidates. We also like to have fun together - whether it's attending our frequent social events, weekly Run Club, volunteering or attending our Lunch and Learns, people are at the heart of our business.

The Role

We are now looking for a new Executive Business Support Specialist (internal title) to support our executive search team to deliver to our clients, through increasing efficiencies and providing proactive, solutions-focused support. Liaising directly with clients and candidates, you will also support the team with marketing and related activities, as well as project managing executive recruitment processes end-to-end.

Some of the responsibilities of this role include:

• Scheduling - organising client imeetings and candidate interviews, often across multiple parties and time zones
• Documentation - creating bespoke documents, working with our legal department to ensure paperwork is compliant and quality-checking documents before they are sent to clients
• Client events - assisting with diary events, updating the CRM system with invitees and workign with marketing on the delivery of said events
• Projects - ad-hoc assistance during busy periods
• Travel - if needed, arranging travel for Partners and Directors, working with our travel management partners
• Broader administration - providing holiday cover for other Executive Business Support Specialists during periods of absence and supporting the business as needed

About You

• Impeccable attention to detail and excellent organisational skills
• Demonstrable experience in an office support role, preferably within professional services
• Can work calmly under pressure while maintaining a solutions-focused, professional approach
• Able to manage expectations; self-sufficient and can manage upwards
• Strong IT skills with a good understanding of software and hardware issues
• Personal values in line of those with Leathwaite: be distinctive (and committed to excellence in delivery), maintain humility and compete together.

This role is based in our London office at Equitable House, 47 King William Street, London, EC4R 9AF. We operate a hybrid working model, which is based on spending two days per week in the office.

We are committed to diversity in hiring, and particularly welcome applications from under-represented groups within our business. Please let us know if you require any adjustments to our interview process. We also welcome applications from those requiring flexible working – what’s important to us is that you work in a way that allows you to deliver at your best.

If you would like further information, please contact Vanessa Wintle-Thorpe, Head of Talent Acquisition, at [email protected] or +44 20 7151 5135.