Job Title - Executive Assistant

Location - Haringey N22

Contract - Temp 12 weeks

Hours - 36

Role summary - This company is seeking an experienced Executive Assistant to provide professional secretarial and administrative support to the Head of Repairs and Maintenance.
The successful candidate will be based in Haringey at least three days per week, preferably 4.
The role will also incorporate some office management tasks.

Key Responsibilities:

• Manage the Head of Repairs and Maintenance's office, diary and itinerary as appropriate


• Provide consistent and excellent Executive Assistant service


• Act as the first point of contact and screen telephone and other enquiries


• Make decisions and act on behalf of the Head of Repairs and Maintenance within agreed parameters


• Prepare for and service Senior Management meetings, Improvement Board meetings and all other meetings as directed by the Head of Repairs and Maintenance


• Liaise on behalf of the Head of Repairs and Maintenance with stakeholders, residents, the public and staff


• Monitor tasks delegated by the Head of Repairs and Maintenance to ensure that the task is achieved to agreed deadlines


• Undertake project and research work as requested


• Deal with issues in consultation with senior officers in the absence of the Head of Repairs and Maintenance


• Take responsibility for achieving the required key performance targets related to the role

Requirements:

• Substantial Executive Assistant experience at senior level and ability to demonstrate success within the role


• Experience of project work


• Experience of dealing appropriately with Councillors, Senior Managers and residents


• Excellent IT skills, including, word processing, spreadsheets, electronic diary management, internet and e-mail


• Ability to communicate at all levels with a wide range of telephone and personal callers as well as staff


• Ability to take minutes


• Excellent written skills


• Ability to deal effectively with problems and enquiries


• Ability to exercise tact, discretion and sensitivity


• Proven ability of dealing with confidential matters


• Demonstrate success as an effective team member


• Committed to equal opportunities in all aspects of your work


• Able to take a positive problem-solving approach to your work

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call George at Service Care Solutions on 01772 208 966 or send an E-Mail to George.Westhead@servicecare.org.uk