Executive Assistant (Director Level)

Position:  Executive Assistant (Director Level)

Location:  Glasgow City Centre / Hybrid Working

Salary:  up to £35,000 per annum with brilliant benefits package 

Are you an experienced Executive Assistant looking for a new challenge? Do you have a commercial attitude and are you able to add value as well as support at Director level?

Would you be excited about joining an established business to support during the next exciting period of growth?  If you have experience in providing high quality support to key business stakeholders and this sounds like you, keep reading!

We are looking to speak to experienced Executive Assistants to provide high level support to the Director of a leading organisation in Glasgow. For this role you will be a confident communicator, proactive and well organised, and able to handle an ever changing environment daily. This is a fantastic opportunity to join an established business, who are highly regarded in their sector! 

Are you who we are looking for?

• Are you an experienced Executive Assistant, with experience ideally gained within a professional services environment?
• You’ll have experience working with high-value business stakeholders 
• Detailed knowledge of Microsoft Packages is essential
• You can work well individually, using your initiative, you’ll have a proactive approach
• It is important you are self-motivated and able to manage your own workload efficiently 
• You’ll be confident communicator both written and orally 
• You are able to adapt well to business or regulatory changes 
• It is essential you can work to tight deadlines, meet key targets and deadlines when required and also be able to manage expectations on this as required
• You are reliable, dependable and assertive 

What is the day to day like? 

• Providing EA and administrative support to a senior level director as well as liaising with his key business stakeholders 
• Managing emails daily, actioning, delegating and prioritising as appropriate 
• Managing diaries, travel arrangements and meeting bookings when required
• Progressing key tasks, liaising with other heads and staff as required 
• Ensuring effective management of the office in the absence of the Director, dealing with all correspondence in their absence
• Managing inbound telephone calls, taking messages or signposting to other teams when required 
• Scheduling and managing all departmental meetings, coordinating all logistics daily 
• Organising quarterly board meetings, circulating agendas and taking minutes 
• Conducting any research as required by the director 
• Providing guidance to the director when required for operational or staffing matters 
• Proofreading, formatting, and drafting meeting papers or other documents 
• Processing expenses and expense claims 
• Liaising with various key team members and employees at all levels, building key relationships 
• Assisting the wider team and providing cover when required 
• Following all internal policies and procedures daily 

Interested? If so, please send your CV to Jackie MacGregor via jmacgregor@hrcrecruitment.co.uk or call 07715 638271 for a confidential chat. Alternatively, please apply via the link below!