Executive Assistant

We are currently recruiting Executive Assistant for a 10-12 month contract. The role is based in Edinburgh city centre.

Client Details

You will be working for a well renowned investment company with presence in Scotland and USA.

Description

• Diary management and support of firm's Partners
• Handle correspondence, requests and queries in close coordination with each Partner.
• Support in the preparation and follow-up for meetings and conferences,including advanced scheduling, taking minutes, and the production of reports, presentations,and briefings.
• Book and arrange travel and accommodation
• Tracking Partner's expenses and reconciling them at the end of each month, as well as associated filing of receipts.
• Organise various events, meetings, and conference attendance for the Partners as required.
• Ensure meeting rooms and equipment are setup, well-stocked (and refreshed as required) and ready for meetings
• Assist in maintaining and improving the filing systems for the organisation (cloud and paper based).
• Maintain office and electronic filing systems related to the Partners' activities
• Manage and improve the firm's contacts/CRM systems
• Execute various marketing related activities including updating and maintaining the firm's website, LinkedIn content and X(previously Twitter) account.
• Collaborate with the Operations Manager in ensuring office procedures and administrative systems are up to date, organised and properly implemented.
• Assisting in other ad hoc administrative duties as required.

Profile

The successful candidate will have:

• Experience within similar role
• Experience within Professional Services (desirable)
• Great organisation skills
• Ability to prioritise workload
• Experience using Microsoft Office package

Job Offer

• Hybrid working (4 days in the office)
• Start ASAP
• Office located in Edinburgh city centre
• Salary up to £35k