Executive Assistant

Executive Assistant to the CPO and CTO

An exciting opportunity is available for an experienced C-suite EA to support the CPO and CTO in a fast-moving dynamic global business. Based in Covent Garden, the stunning office has recently been renovated to a very high standard making it a perfect environment to work in.

The role is split with 50% supporting the CPO and 50% for the CTO and will also include some office administrative duties to ensure the office and executives are offered outstanding support.

The role suits a team orientated individual for a role where you can be part of a small and effective EA team. You will report to the EA to the CEO.

Responsibilities include but are not limited to:

• Complex diary management across multiple time zones.
• Extensive and complex international travel arrangements.
• Organising and attending meetings, taking minutes and distributing minutes/agendas. Advanced PowerPoint is essential.
• Creating and editing presentations will be a regular requirement in this role so you will need to be both efficient and proficient.
• Planning all aspects of offsite team events. Working within a budget to find the venue, arrange accommodation, catering, team building activities and creating the agenda for each event.
• You will be required to travel with the team to ensure smooth running of the event. There will be at least six offsite events this year which will be split between the UK and internationally.
• Drafting correspondence and undertaking research projects.
• Support with recruitment and onboarding of senior hires.
• Processing POs, timely completion of expense claims and company credit card statements.
• General admin such as meeting and greeting guests, meeting room setup, ordering lunches for meetings, getting drinks and lunches for executives. Sourcing, ordering, and maintaining office supplies.
• Exercise discretion and always maintain confidentiality.

The role offers the opportunity for involvement as the CPO and CTO consider you a part of their team.

The right candidate will have exceptional communication skills with the ability to manage conflicting priorities. We are looking for a team player with a positive "cando" attitude, that can handle an ever-changing day and be enthusiastic to get involved with everything that is required for the smooth running of the business.

This role is office based 4 days a week and 1 day working from home. Core business hours are 09:00-17:00 but flexibility outside these hours will be required to suit the needs of the business.

Your CV will need to demonstrate 7+ years at C-Suite level in a global environment.