Sibling Arts C.I.C. co-creates multi-arts projects with queer, trans, sex worker & migrant communities. Looking for a Finance & Administration Officer (FAO to lead on our financial and administrative needs, and grow with us as we do more ambitious projects with social impact at their core.
Our current projects:
Delivering trans/non-binary hxstory via storytelling to young people KS3 & teacher training
Organising an Arts Action Fair connecting grassroots artists, frontline campaigns, NGOs, demonstrating how community ownership makes better art
Building on the success of our beloved musical theatre production Sex Worker's Opera to create a full-length feature film, branching into new artistic territory with new communities.
We are looking for a skilled, dynamic and conscientious individual to lead on our financial and administrative needs, and work with us to grow our organisation.
You will be one of four core staff roles in the organisation. After the first year there may be space for role to develop and expand.
You will lead on financial management, working closely with Directors to develop and execute a comprehensive financial strategy.
The role will also feature core administrative tasks, ensuring the smooth running of the organisation across contracting, insurance, monitoring equipment/assets and saving costs.
We are looking for someone excited to be part of an ambitious over-achieving, under-recognised young organisation in the arts.
Contract: Minimum 9 months, starting July 15th, with view to become permanent
Hours: Part time 2 days per week
Salary: £135 per day, £1,170/mo at £35k pro rata
Location: Stamford Hill office 1 day a week, remote other
Application Deadline: midnight Monday 3 June.
Roles and responsibilities include, but are not limited to:
Financial Strategy and Management
Co-creating and monitoring budgets, org-wide and for projects
Monitoring multiple income streams inc. sales, grants, investments
Co-designing core/project accounting ledgers to facilitate reporting and monitor metrics
Streamlining and automating systems, training staff in how to use them
Support the process of becoming a C.I.O. and adapting Finance and reporting systems for new level of requirements
Managing cashflow and reserves to manage risk.
Reporting
Reporting to HMRC, Companies House and the Charity Commission
Liaising with our accountant to get the best systems in place for ease and accuracy of reporting and accounting
Reporting to multiple funders with different priorities and expense restrictions
Creating an automated financial reporting system that tracks costs across core, projects, and different funding streams for each
Overseeing compliance with HMRC including VAT, PAYE and accessing tax benefits such as Theatre Tax Relief (TTR) alongside our accountant.
Administration
Compiling and digitising receipts and invoices
Setting up staff and project producer expense accounts where necessary
Liaising with banking and ensuring staff access to online and card payment
Creating and using new reference administrative reference systems and filing systems.
Human Resources
Communicating with our community members, artists and staff about invoicing requirements and payment details, mindful of individuals’ complex needs
Overseeing setup and budgeting of employment benefits, bonuses, commission, freelance contracts and how to integrate these
Overseeing creation of a platform for communicating financials transparently to our community of marginalised artists (longer term)
Funding Support
Note: this is a support role as one of the Artistic Directors will spearhead new funding applications, you will not be applying independently
Researching and identifying new funding streams, archiving applications, making templates
Seeking advice from current funders and NGO partners about where to apply
Tracking funding applications, reporting deadlines, meeting financial requirements
Following-up on investors, scheduling regular communications with Artistic Directors.
Essential skills and requirements
Proficiency with Mac and Windows
Right to work in the UK
Three years’ experience in a similar role, ideally in the charity, arts, or activism sector
Strong ICT skills including relevant accounting/reporting software and G-Suite
An excellent eye for detail and consistency
Experience of payroll processes
Experience of reporting to funders and HMRC
Autonomy and ability to work effectively under own initiative
Strong verbal communications skills, able to convey financial information to a non-financial audience
Desirable Skills, Knowledge and Experience
Proficiency with Discord/Slack/Teams/online working systems
Knowledge of modern accounting platforms such as Xero, Quickbooks and also systems and potential apps for managing staff expenses
Understanding and/or experience of marginalised communities
Ability to work well within a team and manage others effectively
Enthusiasm, flexibility and proactive approach
Experience working with fast-moving, young start-up arts organisations
UK/EU driving license for potential project-based work
Representation
We particularly welcome candidates who identify as POC, queer, trans, disabled, neurodivergent, working class, sex workers, from the global majority and/or from marginalised communities, as these are the communities we come from and serve.