AddressJob Posted: 16 May 2024
- Contract Term: Maternity Cover
- Location: Ventnor, Isle of Wight
- Contract Type: Part time
- Salary: £12.50 per hour
- Industries: Accounting General Office Administration
Finance Assistant - Ventnor Medical Practice
One Wight Health Ltd
The closing date is 02 June 2024
Job summary
Please note, this role is advertised by One Wight Health - GP Federation, on behalf of Ventnor Medical Practice.
Ventnor Medical Practice will remain the substantive employer for this post.
Finance Assistant - 12 months Maternity cover
Part time 12 hours per week
£12.50 per hour
Interview date: 6th June 2024
Do you want to be a part of a great team working hard for our patients?
Do you want to provide financial support to our practice?
Ventnor Medical Practice are looking for a Finance Assistant who will work directly for the Practice Business Manager.
The Finance Assistant will oversee the practice accounts and deliver accurate bookkeeping duties to safely monitor all income and expenditure. This is an ideal role for somebody seeking development and experience in practice finances and the healthcare sector.
Main duties of the job
- To oversee practice accounting, claims, invoices and reconciliations.
- To effectively communicate financial matters to the Practice Business Manager.
- Compliance with petty cash, cash handling and banking duties.
- To ensure all income and expenditure due to or made by the practice is recorded in the accounts package.
- To monitor all income and expenditure and ensure these stay within assigned budgets.
About us
At Ventnor Medical Practice we aim to provide holistic patient care within a safe, effective, caring, responsive and friendly environment.
To help us achieve this we have well trained, highly skilled clinical and non-clinical teams who enjoy a good work life balance to ensure resilience of our team.
Our GP Partners and Management team ensure this is maintained in accordance with local and national policies and is achieved in a responsible financial way.
Job description
Job responsibilities
- To view a full Job Description and Person Specification; please see the 'supporting files' section.
- The following are the core responsibilities of the Finance Assistant. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels.
The Finance Assistant is responsible for:
a. General bookkeeping, including all financial ledgers and reconciling statements, identifying any inaccuracies, and reporting to the Practice Manager
b. Recording all income and expenditure on the practice's accounts package.
c. Ensure compliance with petty cash, cash handling and banking duties ensuring that all staff are aware of the internal process with petty cash.
d. Monitor and manage the shared Finance email box for the practice.
e. Managing expenditure and income streams ensuring invoices are paid on time, all income is accounted for and reporting any anomalies to the Practice Manager.
f. Monitoring expenditure to see that budgets are adhered to.
g. Monitoring income, to include: raising invoices; following up missed payments; identifying all income sources; liaising with payment providers to ensure payments are made.
h. Assisting in providing the accountants with information or evidence they require to they require to complete year end
i. Complete mandatory training and to have read and understood mandatory practice policies.
j. Directly contribute to financial improvement by identifying financial trends, exploring areas for increasing income and reducing costs.
k. To provide monthly monitoring and finance updates to the Practice Manager and the Partners.
Person Specification
Qualifications
Essential
- Good standard of education with excellent literacy and numeracy skills
Desirable
- Accounting and / or finance qualification/training
Skills
Essential
Excellent communication skills (written, oral and presenting).
- Strong IT skills (all Microsoft Office applications).
- Excellent leadership skills.
- Attention to detail and ability to provide accurate information in a variety of formats to key stakeholders.
- Ability to prioritise, delegate and work to tight deadlines in a fast-paced environment.
- Effective time management (Planning & Organising).
- Ability to network and build relationships.
- Proven problem solving & analytical skills.
- Ability to develop, implement and embed policy and procedure.
- Proven effective team working skills across a diverse multi-disciplinary workforce.
Other requirements
Essential
- Flexibility to work outside of core office hours
- Disclosure Barring Service (DBS) check
- Maintains confidentiality at all times
Personal Qualities
Essential
- Polite and confident.
- Flexible and cooperative.
- Excellent interpersonal skills.
- Motivated and proactive.
- Ability to use initiative and judgement.
- Forward thinker with a solutions-focused approach.
- High levels of integrity and loyalty.
- Sensitive and empathetic in challenging situations.
- Ability to work under pressure.
- Confident, assertive and resilient.
- Ability to drive and deliver change effectively
Experience
Essential
- Experience of bookkeeping processes including invoicing, reconciliation, payroll, claims.
- Experience of monitoring and recording income and expenditure.
- Experience of budgeting.
- Experience of presenting reports to internal and external stakeholders.
- Experience of auditing .
- Experience of compliance with petty cash
Desirable
- NHS / Primary Care General Practice experience
- Experience of accounting software Xero
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
One Wight Health Ltd
Address
Ventnor Medical Centre
3 Albert Street
Ventnor
Isle Of Wight
PO38 1EZ
