Financial Controls Assistant - Hybrid

Job Description

Summary

We are the public body that looks after England’s historic environment. We champion historic places, helping people understand, value and care for them.

Historic England have a fantastic opportunity for you to become our Financial Controls Assistant.

The location of this opportunity is Swindon - we offer hybrid working where you will work from the office and at home.

What you will be doing

In this role you will accurately check and process data relating to supplier changes, Visa Purchasing Cards and corporate vehicle leasing and hiring, in line with organisational and customers’ Service Level Agreement Key Performance Indicators and delivering timely, efficient and effective administrative support.

The role requires the following;

Supplier Management

1.         In line with outlined processes, check and accurately process supplier additions and changes, communicating with stakeholders in a professional and timely manner.

2.       Apply rules surrounding IR35, Construction Industry Scheme (CIS), Employment Service Questionnaires and all aspects of supplier scenarios.

Purchasing Cards and Cash Expenses

3.         Control check and process cash expense claims (including volunteers and non-staff) in line with outlined processes.

Vehicle Leasing and Hiring

4.         Maintain accurate records relating to company vehicles (including, but not restricted to, monthly mileage logs, damage, fines, etc.), undertaking financial processes to ensure lease vehicles are paid for, maintained and insured and damage and parking/traffic penalty documents are processed in line with agreed processes.

5.         Maintain system access for vehicle hire users, assisting where required and reviewing supplier’s monthly reports for accuracy and updating where necessary.

Administration

6.         Provide administrative support to the team (including processing physical incoming mail and archiving physical documentation).

We are an equal opportunity employer which values diversity and inclusion. If you have a disability or neurodiversity, we would be happy to discuss reasonable adjustments to the job with you. Having just won the Gold Award from MIND, we also recognise the importance of a healthy work-life balance.

What we are looking for

• Strong communication skills

• Teamworking and collaboration experience

• The ability to multi-task and prioritise

• Problem Solving ability

• IT skills

We are an inclusive employer and believe that flexible working options are for everyone. We want to make sure our working arrangements don’t prevent anyone from joining us because of their personal circumstances. We also want to provide you with the best balance in your home and work life that we can.

We are open to considering options including job sharing, part-time working, compressed hours working and different working locations, including hybrid working. Please visit our jobs pages or contact us to find out more.

Why work for Historic England

We offer a wide benefits package including a competitive pension scheme starting at 26% contributions, a generous 28 days holiday, corporate discounts, free entry into English Heritage sites across the county and development opportunities to ensure you achieve your goals.

We are committed to promoting equality of opportunity for everyone. Diversity helps us to perform better and attract more people to support our work. We welcome and encourage job applications from people of all backgrounds.

We particularly encourage applications from Black, Asian and Minority Ethnic candidates and candidates with disabilities as they are underrepresented within Historic England at this level.

Historic England want all of our candidates to shine in the recruitment process. Please tell us what we can do to make sure you can show us your very best self. You can contact us by email at [email protected] if you have any recruitment queries.

To ensure a fair and inclusive recruitment process for everyone the use of AI or automated tools is not permitted.

Provisional interview date: 15th March 2024

National role: Newcastle, York, Manchester, Birmingham, Swindon, Bristol, Portsmouth and Cambridge.

To view the full job description, please visit:

https://historicengland.org.uk/media/ouubpvwj/zw-financial-controls-assistant-jd-feb-2024.odt