Junior Project Co-Ordinator – Harrow – Uk

Key role

To co-ordinate, control and monitor shipments for the General Freight Forwarding (GFF) team by ensuring that all shipments are handled in accordance with the agreed quote.

Position interfaces with

• Colleagues
• Clients
• Transport Sub-contractors
• Packing Sub-contractors
• Vendors
• HSE & Quality
• Customs
• Overseas Offices
• IT Department
• Accounts Department
• Shipping Lines/ Airlines/Hauliers
• Packing Warehouse
• Transit Warehouse

Responsibilities & objectives

• Multimodal operational responsibility from end to end operations through to invoicing and file closing
• Customs clearance management with agents for cross trade cargo on a multimodal basis
• Conversant with duty deferment and VAT requirements for UK import files
• Export customs paperwork including guidance to customers for any new/changing requirements
• Prepare / checking shipping documents
• Issue quotations
• Timely coordination with subcontractors to ensure that transport chains are handled in the most time and cost efficient manner.
• Ensure clients timetables are achieved
• Booking multimodal transport from global locations
• Cross checking suppliers paperwork
• Update BLU with all required timestamps and paperwork.
• Ensure all job files are completed in accordance with QA and project requirements
• Check and confirm shipment arrivals to destination

As per systems on the operational

• Our client uses their own FF system created by their own IT company in Germany. It is called BLU and is a programme created to be able to EDI interchange with customers and suppliers on projects.
• Very user friendly and with enormous capabilities.
• It has a Financial / accounting integrated programme, tracking, dashboards specifically designed for customer needs, Carbon foot print calculations per shipment.
• We also have sold the system to other companies.
• They regularly use, Microsoft, excel, PP, customs chief and CDS…..

Competency required for the position

• Certificates available to prove competence:

Education / Qualification

• Demonstrate good level of competency in Maths and English
• Multi-lingual although not a requirement would be an advantage

Preferred Work Experience to include the following:

• Project Freight Forwarding
• Air Freight
• International Road Freight
• Sea Freight
• Customs requirements for import and export purposes
• Incoterms awareness
• Import and Export compliance

Personal Qualities

• Customer Focused
• Determination to deliver a job well done
• Able to meet deadlines
• Ability to prioritise
• Organised and methodical
• Good numeracy & verbal skills
• Ability to Multi Task

Working hours

• 8:00 hrs am to 17:00hrs PM – Monday to Thursday.
• And 08:00hrs to 16:00 hrs on Friday.

Holidays

25 days holiday a year