Office Administrator

Our client is a premium multi-vendor service and repair organisation. They have an exciting new opportunity for a Office Administrator to join their team in Corby.
Reporting to the Finance Manager, the Office Administrator will ensure internal systems are updated and will raise quotes/purchase orders when required. The Administrator will also communicate regularly with customers regarding product status.
General Responsibilities:

Work alongside Repair team to provide regular updates to internal and external customers on ongoing repairs ensuring all internal systems are regularly and accurately updated.

• First point of contact via phone and email for customer probe repair requirements.
• Communicate required repair works and dispatch customer quotations where necessary.
• Work with the sales team to generate customer purchase orders for quotations dispatched.
• Manage and control customer loan probe requirements in line with contractual and commercial requirements.
• Arrange shipment and reverse shipment of loan probes and faulty probes.
• Dispatch and invoice hand-held ultrasound sales, report on stock levels.
• Obtain and process purchase invoices and distribute for approval, verify appropriate approval levels have been obtained.
• Monthly supplier statement validation.
• Supplier invoice processing onto sage.
• Scanning supplier invoices onto sage.
• Expenses - distribute, check, forward for approval and process on sage.
• Provide absence cover for Service Team Co-ordinator.
• Management System whilst adhering to the requirements of IS09001, IS(phone number removed) , ISOI 3485. To strive to sustain and improve environmental best practices into our core business operations in line with our Corporate Social Responsibility Policy.
• To ensure that the Company Health and Safety Policy is adhered to, actively promoting a safe working environment.

The Candidate

• Organised and able to follow instructions.
• Ability to build a good rapport with both internal and external customers.
• Able to understand and prioritise own workload.
• Excellent written, oral communication and listening skills, must have experience of communicating via telephone.
• Ability to remain calm whilst still delivering under pressure.
• We are a small company, so a "Team Played' attitude is essential.
• Confident and assertive.
• Experience with Sage 50 accounts is desirable

Benefits

• Permanent full time position.
• 37.50 hours per week - Monday to Friday, 9am to 5pm with a 30 minute lunch break.
• Salary - £23,000 pa
• Standard benefits
• Salary Sacrifice Pension Scheme (eligibility after successful completion of probationary review) 4% ee & 4% er
• 25 Days Annual Holiday & Bank Holidays
• Health Cash Plan (eligibility after successful completion of probationary review)
• Life Assurance/Death In Service 4 x Annual Salary (eligibility with immediate effect)
• On-Site Parking
• Free Tea & Coffee

Please apply today for immediate consideration to (url removed) or call me on (phone number removed).