Office Administrator / Receptionist

Office Administrator / Receptionist

Position Overview:

The Office Administrator / Receptionist will need to be organised, possess a positive, pro-active attitude, and maintain a flexible approach to fully support the business. They will oversee various administrative tasks, manage the reception area, and act as a key liaison for both internal and external stakeholders.

Essential Duties, Responsibilities, and Key Results Area:

• Maintain the general running of office premises, ensuring a high standard of cleanliness and maintenance.
• Liaise with internal and external stakeholders to facilitate daily operations.
• Manage office databases, including telephone lists, attendance records, and vendor files.
• Organise internal events, seminars, meetings, and oversee the UK head office showroom.
• Ensure meeting rooms and common areas are tidy and well-equipped.
• Work on commercial aspects such as verifying prices, obtaining quotes, managing budgets, and adding value with external providers.
• Source and manage relationships with office and service supplies providers.
• Conduct monthly inventory checks of stationary, kitchen, and office consumables.
• Collaborate with Facilities Management for timely building maintenance.
• Provide reception cover: welcoming visitors, answering calls, managing mail, and coordinating deliveries.
• Handle catering for daily office needs, external meetings, and events.
• Support the Health & Safety Responsible person with administrative requirements.
• Regularly review First Aid and Fire Safety equipment, restocking as necessary.
• Ensure operations comply with company policies and regulations.

Ideal Candidate Attributes:

• Proven experience in a similar administrative role.
• Pro-active, resourceful, and capable of working independently.
• Ability to multitask and thrive in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Confident in working with stakeholders across different organizational levels.
• Highly organised with strong attention to detail, meeting deadlines consistently.
• Flexible, adaptable, and efficient with excellent time management.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint).

Benefits:

• Base salary £28000
• Bonus 5%, paid annually
• Private Medical Insurance
• Life insurance 3x base salary
• Pension 4% employee, 4% employer
• Holiday 25 day + Bank Holidays
• Staff Purchase programme