Office Coordinator

Your new company

This company is an International Hotel and Hospitality Company. They currently own 14 Hotel Brands ranging from 3 to 5 stars, with over 700 properties worldwide!

Your new role

• Coordinate and liaise with your counterpart for the France Corporate Office
• Assist UK Senior leaders & Corporate Office Heads of Department (HoDs) with any day to day administration requirements
• Assist Europe/Asia Corporate Office personnel with enquiries, liaising with senior managers throughout the organisation as necessary
• Oversee the Office Meeting Room (s), ensuring necessary arrangements are met
• Co-ordinate logistics, catering requirements, agendas, minute taking and distribution list for meetings involving senior leaders as required
• Manage the social and engagement activities for the Corporate Office
• Meet & greet internal and external visitors at the Corporate Office, ensuring professional and courteous levels of service
• Screen and field calls to Corporate Office personnel or take accurate and detailed messages if necessary
• Liaise and co-ordinate with homeowners on building maintenance, repairs and servicing
• Manage daily post and courier services (as & when required)
• Liaise with Housekeeping to ensure consistent and well maintained cleaning standards
• Manage the office security and access administration process, ensuring that all new starters are provided access and shown evacuation procedures with the leaver's keys accurately recorded as returned
• Liaise with IT & Maintenance for desk telephone, managing new staff and are equipped with the appropriate support (user guide/voicemail access etc.)
• Coordinate the Management Company invoices (from all functions), accurately recording the summary of those collected and providing to Finance for payment as appropriate
• Coordinate a central register of supplier contracts for the Corporate Office, managing each service need
• Ordering of respective office and kitchen supplies
• Manage the online booking system for Corporate Office staff to book any local and international travel and all accommodation requirements as requested and required, ensuring compliance with the Delegation of Authority and the internal travel policy
• Act as a first aid representative for the Corporate Office population
• Liaise with the building management for Fire Warden Responsibilities
• Manage special projects as and when required
• New Starter Corporate Office Induction Checklist/Buddy Showround

What you'll need to succeed

• Fluent spoken and written English
• Desirable spoken and written French and German
• Proficient Microsoft user (Word, Excel, Outlook etc)
• Three to five years of administration experience
• Admin or secretarial related qualifications would be an advantage.

What you'll get in return

• Excellent benefits package
• Flexible hours
• Commute allowance

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#4502672 - Aimei-Lee Aston