Address
Form of work
SalaryWe are seeking an Admin Assistant for our client in the Ballymena area.
The role is full-time 27hrs a week, Mon-Fri, hours to be discussed.
Rate: £11.11 per hour
JOB SUMMARY:
KEY RESULT AREAS / MAIN RESPONSIBILITIES
- Be aware of Trust Cash Handling Policy as post holder will be required to collect money from
clients on a daily basis to pay for their on site meal and complete E returns re lodgements.
- Count and reconcile monies collected from donations, college/activity fees and other
initiatives.
- Petty Cash duties/Cash Award duties – bank withdrawals and lodgements reconciliation of
receipts.
- Safe checks and reconciliations with cash and safe register.
- Type reprts, memos, letters forms etc as required from manuscript and notes using a word
processing system.
- Liaise closely with other departments dealing with incoming and outgoing enquiries as
appropriate.
- Use E-procurement system to do all ordering for the centre such as supplies/utensils for kitchen and supplies for the centre.
- Monitor and reconcile all invoices for deliveries in a timely manner via E-procurement.
- Utilise Trust information systems e.g.HRPTS as required for updating records and retrieval of
information.
- Ensure additional staff hours are completed as required and sent to the appropriate manager
for approval within timescales.
-Provide clericalsupport to Centre Manager and maintain diary.
- Communication by phone, written correspondence and possible face-to –face contact with
families or other members of the public.
- Build and maintain a good rapport with serice users.
- Filing duties and maintain and update manual records.
- Answering telephone and taking messages and reception duties.
Essential Criteria
(a) 4 GCSEs to include English Language
(Grade A-C or above) and 1 years’
clerical/secretarial experience in an office
environment
OR
* (b) 2 years’ clerical/secretarial experience in
an office environment and English Language
Grade A-C
In addition to (a) or (b) applicants must have:
* RSA / OCR Stage II Typing or Word
Processing
Holders of RSA/OCR examinations after
September 1986 must have passed both
Parts. Part qualifications are not acceptable.
OR
One year experience in the use of ICT. This
should include the use of word-processing,
spreadsheets and e mails
