Receptionist/Executive Assistant

An exciting opportunity has arisen for a Receptionist/Executive Assistant to join a close-knit and friendly team based in Barbican, London, in order to cover a 12 month maternity contract.

This is a varied, busy and hands-on role where you can add real value.

This role will suit someone who is proactive and for whom no job is too big or too small. You will be joining a supportive team and will work in an environment where everyone rolls their sleeves up and gets stuck in!

Candidates will have previous experience in a similar role and be on maximum 1 month notice in order to be considered.

This is an office based role predominantly, with the ability to work from home on a Friday. My client are also open to candidates who would prefer a 4 day week (Mon-Thurs).

Duties will include:

• Meeting and greeting all external visitors in a friendly and professional manner, ensuring they sign in and out of building
• Answering all incoming phone calls and directing them to the appropriate person or department
• Monitoring external mailbox and distributing incoming mail to the appropriate person or department
• Ensuring the reception area is tidy and presentable at all times
• Supporting the wider office team with administrative tasks such as filing, photocopying, and data entry as required
• Supporting the management of office supplies such as stationery, office snacks, beverages and cleaning products
• Managing meeting room bookings and ensuring that all necessary equipment is set up and ready to use
• Working closely with Executive Assistants to ensure both meetings and internal office events are catered
• Handling all incoming and outgoing courier packages and deliveries
• Organising charity lunches/ Fundraising and office social events
• Broader office support activities such as office presents/cakes for birthdays, welcome for new joiners, office events/socials
• Supporting line manager with some administrative EA activities such as expenses, diary management, travel arrangements + administration for meetings

Note – typical working hours are 8:30am – 5:30pm but this may need to flex based on the visitors booked in for the week e.g. occasional early visitors.

Person Specification:

• Previous experience in a receptionist role
• Experience with EA related responsibilities
• Excellent communication and interpersonal skills
• Strong organisational skills and attention to detail
• Ability to multitask and work in a fast-paced environment
• Proficiency in Microsoft Office Suite
• Ability to maintain confidentiality and handle sensitive information with discretion

This is a brilliant opportunity to work for a reputable and welcoming organisation.

Salary is up to £37,000 per annum (DOE) plus benefits.

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.