Team Assistant

Team Assistant - £25,000 - £28,000

35 hours per week, 26 days holiday, hybrid working, class pass - access to gyms, fitness studios, salons and spas

A wonderful opportunity for an experienced administrator/Team Assistant/coordinator to join this inspirational charity in a newly formed role. This organisation provides programmes for underrepresented beneficiaries, supporting young people, enriching society and helping communities. They are looking for additional administrative support to help coordinate activity across all operations of the business. A mix of remote and office-based working is offered (3 days needing to be in the offices based near Lewisham)

The successful candidate will need to demonstrate administrative experience, including dealing with correspondence and preparing meeting papers, working within an office environment. A good working knowledge of MS Office is needed as well as experience using databases and online platforms. They are looking for a self-starter who enjoys responsibility, an excellent communicator and someone who excels in organising and can manage projects and activities across differing business areas.

Reporting into and in collaboration with the EA to the CEO and the Strategic Director, this position offers much variety and responsibilities including:

• Acting as the primary point of contact for all inquiries and correspondence related to organisational operations and to the Heads of Department
• Providing administrative support to the Programme and Income Generation teams as needed
• Supporting internal and external meetings, including compiling meeting agendas and providing relevant information and necessary documents. Forward planning on key dates, ensuring papers are produced and circulated in good time, attending meetings and minuting, circulating and following up on agreed actions
• Supporting the delivery of staff events and or training
• Providing refreshments and IT support for meetings involving external attendee
• Liaising with the EA and business areas to manage the production of papers for the Board and other Trustee and committee meetings
• Drafting letters, presentations, internal communications, and other written documents
• Maintaining and developing good relations with external stakeholders such as Corporate Partners, participants and education institutions
• Ensuring all stakeholder information and communication is treated with appropriate levels of confidentiality, complying with Data Protection and Fundraising Regulator guidance
• Regularly reporting on all activity on internal CRM systems for impact tracking, Donorfy and Salesforce
• Supporting with the management of the SharePoint system, ensuring strict filing systems are implemented
• Attending internal and external training courses

IDA Recruitment Ltd specialises in office support recruitment across London. We work with sectors from Creative start ups, Third Sector organisations to companies within Professional Services. We have a great deal of experience of the London Market and throughout our careers have nurtured long term respectful relationships with candidates, enabling them to reach their potential. Due to high volumes we are unable to respond to every application. We expect to contact successful candidates within 5 working days.