Administration Assistant

Support the Head of People and Practices with all aspects of their job Liaise with landlords of the OHP offices with any issues that need to be addressed, and organising any decorating or building work to be carried out Responsible for managing and actioning the process of placing OHP job vacancies on the OHP website Responsible for production of the OHP Newsletter producing the newsletter to a high draft standard for sign off by senior management of OHP Maintain and update the OHP website by way of monthly reviews Maintain the central distribution lists Manage any new Partners joining OHP by completion of appropriate forms and distribution of New Partner Packs Co-ordinate administration process for new practices joining the OHP Partnership, liaising with all parties as required Manage Partners leaving and work closely with the Compliance and Contracting function to maintain the Partnership Deeds Support the OHP Board by preparing papers, ensuring actions are completed, drafting agenda and producing minutes of meetings Support the PCN Administration Officer with recruitment of all OHP PCN employed staff and ongoing PCN HR support e.g. preparing letters, ordering ID badges, booking interviews, reference requests Attend OHP meetings and act as note taker as required (including Board sub committees and HR related meetings) Update information and dates for renewal of office regulatory requirements e.g. H&S, Fire Safety, Electrical Testing and informing Head of Compliance & Contracting when they are due Arrange meetings and events, as and when required, including venue booking, production of invites and papers/presentation/registers/minutes etc. Attend meetings/conferences (with the central team and independently) Ensure that the supplies for the central office are in place by placing timely orders and maintaining the links with preferred suppliers whilst monitoring prices to ensure cost savings Partaking in continuous development to better further self and career within OHP Participating in the OHP operational out of hours on-call rota for extended access HUBs