Administrator / Clinic Receptionist Administration Assistant

Administrator / Clinic Receptionist Administration Assistant who has experience managing a telephone switchboard on a busy Reception Desk with excellent time-management, administrative, organisational and customer service skills is required to join a well-established organisation.

SALARY: £20,572 per annum

LOCATION: Sheffield, South Yorkshire

TYPE: Full-Time, Permanent

WORKING HOURS: 37.5 hours per week, Monday to Friday 9am - 5pm

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / Clinic Receptionist Administration Assistant who has experience managing a telephone switchboard on a busy Reception Desk with excellent time-management, administrative, organisational and customer service skills.

Working as the Administrator / Clinic Receptionist Administration Assistant you will be the first point of contact for clients, clinicians and other visitors to the clinic, where you will welcome them with a smile and a helpful and professional manner.

As the Administrator / Clinic Receptionist Administration Assistant you will ensure all files are updated, answer incoming calls, liaise with couriers, carry out a wide range of administrative tasks whilst keeping the reception area clean and tidy.

DUTIES

Your duties and responsibilities as the Administrator / Clinic Receptionist Administration Assistant include:

• Provide overall supervision of the clinic and reception

• Organise documentation and equipment for all Clinicians working from the clinic

• Ensure all clinical paperwork scanned and uploaded to in house systems within required SLA's

• Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions

• Meet and greet visitors to the clinic

• Triage telephone calls, messages and e-mails as appropriate - All voicemails to be responded to within 2 hours

• Deal with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required

• Make efficient use of the in-house systems

• General Administration with the Clinic

• Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and administration handbook

• Liaise with Management and Head Office Personnel to maintain a safe working environment

• Assist with colleagues work during absences

• Provide cover for other clinics as and when required

• Attend meetings and training sessions as required

CANDIDATE REQUIREMENTS

• Previous Office Experience

• Managing Telephone Switchboard System

• Previous experience of dealing with clients and customers

• Offer flexibility in working pattern as required

• Time & Diary Management - must be able to manage own time

• Demonstrable experience of effective internal and external stakeholder relationships

• Knowledge of Microsoft Office, Outlook and Word & Excel

HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.

JOB REF: AWDO-P11749

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