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SalaryOur client, a US law firm, are actively seeking a Billings and Financial Operations Assistant to join them on a permanent basis. This is a fantastic opportunity to join a market leading firm, who are extremely well regarded in the industry. The salary on offer is up to £48,000, depending on experience, and the firm offer great benefits including hybrid working.
The Billing and Financial Operations Assistant will spend 80% of their time in the Billing Assistant role where they will be working independently to prepare clients bills using the Aderant system. They will spend the remaining 20% of their time in the Financial Operations role looking after the Office Account. They will apply specialised knowledge/skill in the accounts payable function to support the Firm’s London Financial Operations team.
Role description - Billings
- Generate monthly prebills, draft and final bills for attorney’s review.
- Generate on-demand transactional and closing prebills, draft and final bills in an expedited manner. Utilise specialised knowledge of client and industry standard/requirements in the preparation of bills.
- Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes).
- Review cost entries for compliance with billing guidelines, and recommends corrections and changes to current processes.
- Ensure that Partner is updated on billing related issues.
- Demonstrate solid judgement and diplomacy when executing partner requests.
- Forward invoices for e-billed clients to the Electronic Billing Team,
- Assist E-Billing with any issues to ensure a successful submission and assist with rejected invoices in a timely manner (two billing days)
- Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short paid invoices.
- Obtain approved write-offs as needed.
- Provide expense detail back-up to accompany invoices as required.
- Develop and maintain a working relationship with clients when applicable.
- Respond to requests from partners and legal team assistants to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies
- Act as a resource for other members of the Billing Department, including technical expertise on specialised billing where applicable
- Other projects and duties as assigned.
Role description - Financial Operations
- Liaising with departmental stakeholders regarding coding and approval of vendor invoices.
- To transfer/post accounts payable invoices into our accounts system in a timely manner, ensuring that they are coded and authorised in line with company policy.
- To upload multi-line invoice charges (catering, taxis, couriers) into the accounts system.
- Reconciling supplier statements and liaising with vendors directly with any queries.
- To prepare BACS supplier payment runs twice a month plus processing payments as required.
- Post the related charges applied to the company credit card to the accounts system and ensure it is paid by the deadline.
- Ad hoc finance duties as and when required e.g. receipts, bank reconciliations etc.
- Assist with cover of the other roles/duties in the AP and Cashiering Department in times of absence.
Qualifications
- University degree preferred
- Minimum 3-5 years in a legal billing position preferred.
- Aderant application experience preferred.
- Superior customer service skills.
- Detail oriented and excellent analytical skills.
- Ability to multi-task and meet deadlines in a fast-paced business environment.
- Computer skills: strong Excel, Word, Outlook and Aderant
- Ability to interact with legal and administrative personnel .
- Strong written and verbal communication skills.
- Interpersonal skills and working in a team environment is critical.
- Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces
