Executive Assistant

Your new companyHays are working alongside a reputable and growing business in Shrewsbury who are looking for an Executive Assistant to the MD. This is a fantastic opportunity for an experienced Executive Assistant on a permanent basis looking for a new challenge.Your new roleAs an Executive Assistant to the MD this role is crucial in ensuring efficient and smooth operations within the organisation. You would provide high-level administrative support to the MD, managing their schedule, handling correspondence, and coordinating meetings and travel arrangements. As an Executive Assistant your role will involve; managing professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executivesDuties will also involve:

• Supporting the Managing Director & providing support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
• Maintaining the MDs appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Organise and support all-company events.
• Manage communication between upper management and employees, liaising with other staff on various projects and tasks.
• Minute taker / Administrator at senior management team meetings and routine sales meetings.
• Support on co-ordination of sales tenders internally.
• Support HR Manager in confidential HR administration.
• Welcome guests and customers by greeting them, in person or on the telephone, and answering or directing enquiries.
• Prepare reports by collecting and analysing information.
• Maintain customer confidence and protect operations by keeping information confidential.
• Provide historical reference by developing and utilising filing and retrieval systems and recording meeting discussions.

What you'll need to succeedIn order to be considered for the role you will need experience in the following:

• Detail orientated
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• The ability to work under pressure and reach deadlines
• Reporting skills
• The ability to build relationships at all levels across the business and with external contacts and the ability to follow up effectively
• Exceptional organisational and diary management skills
• Ability to keep company confidence
• Problem-solving and decision-making skills
• Strong business and commercial acumen
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Presentation skills
• Travel logistics

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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