Executive Assistant

Job Description

*** Part Time job opportunity. Actual salary is approx’ £28,000 p/a for 4 days per week – £35,000 FTE ***

Our client is an established not-for-profit organisation who are now looking to recruit an experienced Executive Assistant, to support the company CEO and oversee administrative processes in the office. This is a part-time opportunity for approx’ 30 hours per week (onsite), so we are looking for suitable candidates who live within a commutable distance from Bicester. 

Key duties and responsibilities:

• Become the first point of contact for telephone calls and general correspondence.
• Manage diaries/online calendars, arrange meetings and appointment, and screen access to executive personnel.
• Managing email inboxes.
• Coordinating meeting agendas and business packs, taking minutes and producing follow ups/action notices.
• Preparing reports, briefing papers and presentations for the executives.
• General administrative tasks including corporate governance reports, compliance to relevant legislation and regulations etc.
• Facilities and General Management of the site, including; security, parking, cleaning, catering, waste disposal, utilities, site maintenance. 
• Health & Safety representative for the site.
• Manage stationary levels in the office.
• Organise any one-off events, AGM’s. 
• Lead on any other ad-hoc projects as required.

Skills and experience required:

• Previous, recent experience in a Personal Assistant/Executive Assistant role, coupled with relevant office/facilities management experience is ideal. 
• Friendly and professional manner with excellent communication skills. 
• Strong administrative skills, organised and able to work to strict deadlines and manage confidential information with discretion.
• Competent user of MS Office.

If you feel that you have the skills and experience that our client is looking for, please apply with your latest CV for a fast response. 

The company are looking to conduct interviews week commencing 25th March.