Finance Assistant

Noa Girls provides practical, emotional and therapeutic support to adolescent girls in the Orthodox Jewish community. 

We are looking to recruit an experienced AAT Level 3 Assistant Accountant with strong financial skills to maintain the accounting records for the charity and be an integral part of the Noa team. You will ideally have experience of the charity sector and have a strong command of QuickBooks or similar.

As the sole assistant accountant reporting to the Finance Director, you will play a leading role in the financial management of Noa Girls by providing financial rigour, as well as supporting with general management decision-making at Noa. Your role will encompass general bookkeeping functions, banking and payment processing, grant reporting and supporting audit preparation.

We are looking for someone who can engage with the charity's stakeholders at all levels from trustees, chief executive and staff to volunteers, visitors and grant funders.

With significant experience, you will be an effective and committed team player and enjoy contributing to the running and development of Noa.

Key Tasks and Responsibilities:

Bookkeeping

General bookkeeping functions to be completed in accordance with the charity’s reporting timeline include:

·       Daily recording of income and expenses

·       Reconciling bank accounts and credit cards

·       Send invoices and receipts to donors/grantors where requested

·       Ensure robust process for issuing invoices

·       Send monthly invoices for service users’ contributions

·       Load payments for all invoices onto banking platform on a weekly basis

·       Ensuring monthly actuals are uploaded correctly each month including correct allocation of income and expenses as well as any necessary journals

·       Apply for Gift aid where appropriate 

Reporting and advising

·       Produce reports on donations and spending

·       Produce reports on spending allocated to specific projects ensuring robust recording of grant income and updating expense actuals

·       Produce budgets for grant submissions

·       Support in the preparation of information for trustee meetings

·       Maintain the fixed asset register

·       Bad debt reporting

Payroll

·       Load payroll payments onto banking platform

·       Design and set up management reports as required

Audit preparation

Supporting the year end schedule for audit submission for review by the finance director which includes

·       Prepare ledger accounts for financial year

·       Prepare grant information for the audit

·       Prepare final audit balance information for review by finance director

·       Calculate the prepayments and accrual journals

·       Input the asset (depreciation) and accrual journals

General Support

·       Monitoring the accounts email and answering all the queries

·       Timely identification of information requests and timely communication with Noa senior leadership team

·       Supporting the management of all charity campaign donations and gift aid

Person Specification:

·        AAT level 3 bookkeeper

• Experience of working with a multidisciplinary team (desirable)
• Excellent working knowledge and experience of Quickbooks (desirable) and or other bookkeeping software
• Experience of being able to build reports in accounting software
• Experience of establishing systems and allocating payment and income into classes
• Experience of supporting audit preparation

·        Good knowledge of Microsoft Office packages including advanced Excel

·        Experience of charity sector (desirable)
Ability to multi-task and effectively communicate with finance and non-finance staff

·        Knowledge of Donorfy (desirable)

• Excellent communication skills at all levels
• Ability to prioritise work and work to tight deadlines
• Team player with the ability to keep calm under pressure
• Strong organisational skills
• Positive can-do attitude

Noa Girls is committed to safeguarding and promoting the safety and welfare of children. Successful applicants will be required to provide a self-disclosure if shortlisted and subject to an enhanced DBS check within the recruitment process.