Hr Assistant

Job description

Our client, are seeking a Human Resources Assistant to join their team. This position is based in Ballymena.As a Human Resources Assistant, you will provide support to the Human Resources Business Support Partners/Manager. Whilst maintaining accurate information on the HR management system, you will be required to assist in the efficient administration of the HR Function..

Responsibilities

• Maintain accurate and up to date records on the computerised HR management system in respect of staff and applicants.
• Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.
• Ensure vetting is completed within procedures. Ensure timely processing of all documentation for Access NI checks.
• Maintain management of sickness absence for staff. Keep Line Managers informed of staff absences.
• Maintain comprehensive employment records of all staff.
• Maintain up to date records on probation, induction, appraisal and training for all employees.
• Record detail of all returned exit questionnaires
• Process and sign off agency paperwork
• In conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.
• Maintain up to date knowledge of relevant employment legislation, conditions of service, payscales etc and respond to related queries as appropriate
• To implement policies, particularly those relating to all HR processes
• Support the maintenance and development of the Human Resources Management System in line with requirements
• Participate in the development and review of HR procedures and any subsequent amendments of these procedures
• Monitoring the receipt of applications to recruitment exercises
• Input of monitoring information for all applicants and employees in line with Section 75 requirements
• Assist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and times
• Assist in, the collation of data for, and the completion of Statutory Reports and Surveys
• Attend Job Fairs/outside events as required
• Prepare documentation for shortlisting and interviewing recruitment panels, any feedback requests or appeals following shortlisting or interviewing.
• Assist with the maintenance of both a Part-time Lecturers Register and Support Staff Register
• Process eyesight tests in conjunction with HRM
• Assist with the compilation of routine statutory information from the HR database
• In conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applications
• Attendance as necessary at meetings to take notes and production of these and follow up actions as required
• Assist with admin tasks across the department as required.
• May be required to carry out other duties in keeping with the nature of the post as directed by and agreed with, the Head of HR & OD and the HR Manager.

Skills and Qualifications

Essential Skills

• A minimum of 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus a recognised IT/Word Processing qualificationOR 4 GCSEs or equivalent @ Grades A-C, including English Language and Maths plus 6 months experience inputting
• Have a minimum of 1 years experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making/answering telephone calls and note taking or records management.
• Or have a minimum of 6 months experience of working in an office environment within the last 5 years with duties including filing, making /answering telephone calls and note taking or records management plus a qualification in IT/word processing
• 6 months experience of using spreadsheets, databases, email, word processing and internet within the last 5 years.
• Proven ability to communicate confidently, clearly and concisely both orally and in writing, with a wide range of internal and external stakeholders.
• A high level of competence in the use of current IT packages, in particular the Microsoft Office suite.
• Proven ability to extract relevant information from a database, collate and present in appropriate format.
• Proven ability to work as part of a team and also to work on your own initiative, taking personal responsibility for work while maintaining a focus on detail and accuracy and producing work of a high quality.
• Proven ability of working to meet strict deadlines and to achieve agreed department targets.

Further Information

If you're interested in this postion, please send your CV to or contact our Belfast office on and ask to speak with Rachel.INDUSTRIAL TEMPS IS AN EQUAL OPPORTUNITIES EMPLOYER