HR Assistant, Administration, Temporary, Ballymena, £12.52 per hour
Your new company
Our client is a large public services organisation looking for a Human Resources Assistant responsible for maintaining accurate and up to date records on the computerised HR management system in respect of staff and applicants. This is a temporary position.
Your new role
Maintain up to date records on recruitment, vetting of all appointees, staff and those recommended to registers.Ensure vetting is completed within company procedures. Ensure timely processing of all documentation for Access NI checks.Maintain management of sickness absence for staff. Keep Line Managers informed of staff absences.Maintain comprehensive employment records of all staff.Maintain up to date records on probation, induction, appraisal and training for all employees.Record detail of all returned exit questionnairesProcess and sign off agency paperworkIn conjunction with HR Manager ensure timely disposal of records in line with Records Retention policy.Maintain up to date knowledge of relevant employment legislation, conditions of service, pay scales etc and respond to related queries as appropriateTo implement company policies, particularly those relating to all HR processesSupport the maintenance and development of the Human Resources Management System in line with requirementsParticipate in the development and review of HR procedures and any subsequent amendments of these proceduresMonitoring the receipt of applications to recruitment exercisesInput of monitoring information for all applicants and employees in line with Section 75 requirementsAssist BSPs to make arrangements for shortlisting and interviewing and inform applicants of interview dates and timesAssist in, the collation of data for, and the completion of Statutory Reports and SurveysAttend Job Fairs/outside events as requiredPrepare documentation for shortlisting and interviewing recruitment panels,any feedback requests or appeals following shortlisting or interviewing.Assist with the maintenance of both a Part-time Lecturers' Register and Support Staff RegisterAssist with the compilation of routine statutory information from the HR databaseIn conjunction with HRM/HoHR & OD prepare and co-ordinate briefing material and reports using appropriate Microsoft Office applicationsAttendance as necessary at meetings to take notes and production of these and follow up actions as requiredWhat you'll need to succeed4 GCSEs or A-C, including English Language and Maths plus 6 months' experience inputting data / word processing.Have a minimum of 1 years' experience of working in an office environment within the last 5 years with duties including word processing, inputting data, filing, making / answering telephone calls and at least one of the following note taking or records management6 months experience of using spreadsheets, databases, email, word processing and internet within the last 5 yearsProven ability to communicate confidently, clearly and concisely both orally and in writing, with a wide range of internal and external stakeholders.A high level of competence in the use of current IT packages, in particular the Microsoft Office suiteProven ability to extract relevant information from a database, collate and present in appropriate format.Proven ability to work as part of a team and to work on your own initiative, taking personal responsibility for work while maintaining a focus on detail and accuracy and producing work of a high quality.Proven ability of working to meet strict deadlines and to achieve agreed department targets.What you'll get in return£12.52 per hourFull time hours1 day remote (after training)Online timesheets with weekly payAccess to retailer discountsAccess to thousands of learning and development coursesWhat you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
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