Job Description
- Support operational effectiveness within International Legal and in collaboration with Foster City Legal Operations
- Support change management and project execution within the international region
- Support International Legal technology and business projects to ensure solutions are fit for purpose, communicated effectively and that adoption is high within the function
- Stakeholder management - Maintain credibility and influence at all levels of Legal functional management and with both internal and external stakeholders
- Identify gaps in processes and proactively develop solutions
- Support the ownership of International specific technology requests with Foster City, track technology requests status and represent specific International Legal requirements.
- Support continuous process improvement efforts and manage international adoption of corporate standards such as Document Management, Matter Management, e-Billing, Contract Management, and IP Management, Knowledge Management, Infrastructure and Training solutions.
- Work closely with and build relationships with the International Legal Leadership Team
- Understand the role of Country Counsel/Business Conduct Advisor at affiliate level in order to provide appropriately focused support
- A key understanding of Legal organizations, functions, administrative needs, and technology requirements
- Demonstrated ability to support critical Legal processes to support Gilead’s legal function
- Ability to understand business cases, support process definition and re-engineering, high and detailed-level requirements gathering, vendor selection, fit/gap analysis, functional design, testing, training, reporting, support, and continuous improvement of business applications
- Participate in recommending ways to improve business processes through system development and controls
- Ability to work with Executive Management to translate business requirements into functional deliverables
- Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative
- Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment
- Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative
- Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment
- Demonstrated record of delivering impactful programs and projects with multiple stakeholders, deliverables, timelines, and priorities
- Excellent communicator and presenter, whether in writing, over Zoom, or in person
- Must have excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations
- Advanced Excel skills (i.e., formulas, pivot charts, pivot tables, formatting, etc.)
- Proven ability to build collaborative relationships across all levels of the organization
- Experienced in Microsoft Products (Outlook, Excel, Word, PowerPoint)
- Experience with working in a Legal Organization
- Experience working at a law firm or in a corporate Legal department
- Experience with legal technologies, including document management systems (iManage), contract management systems (Apttus/Conga), e-Billing/finance systems (TeamConnect/Collaborati), etc.
- Ability to present complex information in an accurate and persuasive manner to all levels of management
- Resilient profile with the ability to deliver in an ambiguous environment
- Willingness to learn, with a ‘can do’ attitude
- Ability to engage and manage multiple stakeholders to achieve the objective
- Strives for operationally excellent
- Organised with systematic approach to prioritisation
- Process orientated to achieve business objective
- Integrity (always doing the right thing),
- Teamwork (collaborating in good faith),
- Excellence (working at a high level of commitment and capability)
- Accountability (taking personal responsibility).
- Inclusion (encouraging diversity)
Equal Employment Opportunity (EEO)
For Current Gilead Employees and Contractors: