Office Administrator

You Make It is an award-winning class and race inclusion charity dedicated to empowering young women by providing them with the skills, experiences, and support necessary to thrive in their careers.

ROLE OVERVIEW

Working closely in a small and dedicated team, this is a critical position that will use proven administration skills to support our brilliant women’s charity. While you’ll report directly to the Head of Operations and People, you will work closely with and enjoy relationships with our wider small team. 

Location: You have the option to work from home 1 day a week and for 2 days a week either at our LOVELY SHED co-working space or at venues in London for our core programmes with women

Salary: £15,600 for 3 days a week (FTE £26,000) plus a 5.25% staff pension subject to employee contribution of 1.75% 

Hours: Normal working hours are 9.30am-5.30pm 

Holiday: 15 days per annum (FTE 25 days)

Contract: 6 months (3 months probation)

KEY TASKS AND RESPONSIBILITIES

• Manage CEO’s and Head of Operations and People diaries
• Provide support relating to the successful operation of the team and office including sorting and dealing with correspondence, filing, photocopying
• Order stationary and other office supplies as required
• Work with our lovely accountant to log incoming and outgoing charity expenses through QuickBooks 
• Organise and maintain filing systems e.g. dropbox
• Resolving queries promptly and appropriately, liaising as necessary
• Provide ad hoc administration support as required 
• Provide logistical support at Friday workshops for women

PERSON SPECIFICATION 

You will be someone who LOVES to do lists and actioning them, is a naturally organised and process driven person who enjoys ensuring the smooth running of an office environment. 

Essential:

• Significant administration experience 
• Ability to work effectively as part of a team as well as on their own initiative  
• Excellent written and spoken communication 
• Numerate
• Attention to detail and discretion with confidential information 
• Problem solving skills and solutions focused 
• Highly organised multi-tasker, with a personality that works calmly under pressure 
• Strong skills in Microsoft Word, Excel and demonstrable use of social media for organisational communications

Desirable:

• Experience of working with QuickBooks
• Experience of working for young people agendas or in other small charities or start up businesses 

Please note we will conduct an enhanced DBS check on the successful candidate.

We are especially keen to hear from applicants that reflect the diversity of the working class, Black and Asian women that YMI supports.

To apply please provide a CV and a one-page cover letter demonstrating your previous experience and suitability linked to the person specification and job description.

The closing date for applications is Monday, 15 April, midday BST. However, we will be interviewing shortlisted candidates on a rolling basis before this deadline as and when applications come in and hope to appoint the successful candidate ASAP!