Office Assistant

Our client based in Bournemouth due to expansion is seeking an Office Assistant / Administrator to join their team. This is a family business that is growing strength to strength with very exciting upcoming projects. The candidate will ideally have previous experience working for a development company but will consider applicants with previous office/administration experience from different sectors.
Job Description:
We are seeking a highly organized and efficient Office Assistant / Administrator to join our team. The successful candidate will provide support to our staff, assist with daily office needs, and manage our company’s general administrative activities.

1. Experience in Property Construction or Development Company is a distinct advantage
   • Assist in the coordination and management of construction or development projects, including liaising with contractors, architects, and stakeholders.
2. Knowledge of office management systems and procedures
   • Oversee and manage daily operations within the office environment, ensuring all administrative procedures are followed for efficient business operations.
   • Implement new office management technologies and software to improve workflow and efficiency within the team.
3. Proficiency in MS Office
   • Create and manage spreadsheets, documents, and presentations using Microsoft Office Suite to support business needs and project requirements.
   • Assist in the preparation of regularly scheduled reports by collecting, analysing, and summarizing information.
4. Knowledge of basic bookkeeping
   • Assist with the preparation of budget reports, monitoring expenditures, and reconciling financial statements.
   • Process invoices and follow up on payments, ensuring that financial records are accurate and up to date.
   • Knowledge of an accounting software Xero or Sage is a plus
5. Attention to detail and problem-solving skills
   • Identify discrepancies in reports and financial documents, initiating corrective actions to resolve issues promptly.
   • Troubleshoot and resolve administrative problems, providing practical solutions that minimize impact on project timelines.
6. Excellent written and verbal communication skills
   • Draft and edit correspondence, reports, and presentations, ensuring clarity, precision, and professionalism in all communications.
   • Serve as a point of contact for internal and external stakeholders, effectively communicating project statuses and addressing inquiries.
7. Social media marketing skills are desirable, including content creation and analytics and Basic knowledge of graphic design software would be  beneficial

In return the company is offering a competitive salary and benefits package (which would be discussed at interview stage)