Receptionist / Administrator

Receptionist / AdministratorHours:40 hours per week 8.00am - 5.00pm Full Time PermanentSalary:Range £23,800.00 - £24,500.00Responsibilities:

• Opening Reception Area and initialising the telephone system on a daily basis Diary Management including sending both email and text reminders of meetings, appointments etc Greeting and welcoming guests as they arrive at the office.
• Direct visitors to the appropriate person and office, offering refreshments if necessary Answer, screen and forward incoming phone calls .
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures etc.)
• Provide accurate information in-person and via phone/email
• At the end of the day, maintain office security by following safety procedures and controlling access via the reception desk
• Order front office supplies and PPE, keeping inventory of stock
• Update calendars/intranet diary and schedule meetings
• Set up meeting rooms including hospitality, lunches etc.
• Organise and manage Access Projects including quotations, opening job files and invoicing Record purchases made on company credit card and enter transactions on sage Perform other clerical/receptionist duties such as filing & photocopying
• Other ad-hoc duties as may be required to assist other staff and/or departments