Finance And Administration Assistant

Job description

Finance and Administration Assistant

Start Solar is a renewable company. We are looking for an organised, motivated, and detail-oriented Finance and Administration Assistant to join our team. The ideal candidate will be a reliable team player with excellent communication skills and a strong desire to learn new skills. You should be able to prioritize your work and be able to manage time effectively. We expect you to be a self-starter who can work independently as well as part of a team.

Duties and Responsibilities

Financial Responsibility:

• Oversee day-to-day financial operations, including accounts payable, accounts receivable, and general ledger activities..
• Ensure timely and accurate recording of financial transactions.
• Conduct regular financial analysis to identify trends, variances, and areas for improvement.
• Prepare accurate and timely financial forecasts.
• Monitor and report on budget performance and provide insights to support decision-making.
• Ensure compliance with relevant accounting standards, regulations, and company policies.
• Generate financial reports for management review.
• Prepare documentation for audits and liaise with auditors as needed.

Administrative Responsibility:

• Manage office supplies, inventory and order as necessary.
• Coordinate travel and accommodation for staff as required.
• Handle incoming and outgoing correspondence.
• Initial point of contact to deal with and redirect customers as required.
• Meet and greet visitors to the office, providing an initial POC and introduction.
• Use and maintain company digital and physical software and filing systems for documents and records.

General Responsibility:

• Process Improvement identify opportunities for process improvement.
• Implement best practices to enhance efficiency and effectiveness.
• Work closely with the colleagues to achieve departmental goals.
• Comply with company and regulatory policies and procedures.
• Other tasks as reasonably requested.

Requirements

• Proven experience as Bookkeeper or similar role
• Proficient in using accounting software such as Xero(preferable), QuickBooks, or Sage
• Knowledge of financial management principles and practices
• Analytical and problem-solving skills
• Detail-oriented with a high level of accuracy in financial reporting
• Strong communication and interpersonal skills to effectively collaborate with stakeholders at all levels of the organization
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proven experience in a similar role, preferably in the renewable energy sector.
• Proficient in accounting software and MS Excel.
• Responsible for updating and maintaining information systems on CRM.
• Work safely in adherence to company Health and Safety policy and efficiently at all times.
• Maintain KPIs in line with Business requirements.
• Other tasks as deemed necessary and within scope of role by Senior Management.

Job Type

Full-time, Permanent.

Mon-Fri (No weekends)

Work Location: In office in Lisburn, must be able to reliably commute or plan to relocate before starting work.

Essential requirements

• Accounting/Bookkeeping: 2 years experience minimum,
• GCSE C or above: Maths and English ,
• Fluent at written and spoken English,
• IT awareness, competent knowledge and user of Microsoft Word, Excel, Powerpoint, and Project Management software,
• Excellent communication (verbal, written and digital) and interpersonal skills.

Salary and Benefits:

• £24,000 - £30,000 PA
• Company pension,
• Free on site Parking,
• Health and Wellbeing programme,
• Private medical insurance

Job Type: Full-time

Salary: £24,000.00-£30,000.00 per year

Benefits:

• Company pension
• Health & wellbeing programme
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 03/04/2024
Reference ID: Finance and Administration Assistant - Northern Ireland branch office
Expected start date: 15/04/2024