Office Administrator

My client is looking to employ a highly organised and detail-oriented Office Administrator to join their team. As an Office Administrator, you will work closely with the Office Manager by providing administrative support to the team.

The ideal candidate will have excellent organisational skills, strong attention to detail, and the ability to multitask effectively. If you thrive in a fast-paced environment and enjoy a variety of work then this role could be just what you are looking for.

Role:

• Timesheets - Processing timesheets, circulating for approval and entering labour hours onto the database. Managing the timesheets via the electronic online system.
• Purchasing - Obtaining quotes, sourcing products and materials, creating and processing purchase orders using the database for automation components and mechanical materials. Booking in deliveries on the database, chasing outstanding orders and processing returns.
• Accounts - Processing supplier invoices & credit notes for approval, logging them onto the database and entering onto the accounting system. Reconciling and processing monthly credit card bills. Managing the monthly supplier payment run. Processing and paying of staff expenses and coding expenditure to the database.
• Payroll - Processing the monthly payroll.
• Travel - Booking hotels both nationally and internationally. Organising flights and hire cars
• Various - Answering the phone, organising MOTs, road tax & new vehicles (both lease and company owned). organising fuel cards as required. Organising shipping of automation control panels and smaller parcels both nationally and internationally. Obtaining quotes and organising both the Commercial and Fleet insurances for the company & managing the mobile phone contracts along with the business utilities.

About you:

• Be organised, flexible and have previous administration experience. If you have accounts experience that will be a bonus!
• My client is happy to train the successful candidate to use their systems
• You must have some experience of using Excel as you will be required to manage Excel spreadsheets.
• Be happy to work 20 hours per week (after the training period you will be required to work 4 hours during the morning Monday to Friday)

Please note: The successful candidate will be required to work one full day per week during training. Cover holiday/sickness absence for the Office Manager, not necessarily working full time, however depending on workload and availability the hours may vary.