Office Administrator

CLOSING DATE 17 APRIL 2024

Are you looking to play a critical role within our business? Do you have the skills to provide excellent administrative support to the NOV Greengate business? You will be a key member of the administrative function within the team. You should come from an administrative background covering aspects such as copying, filing and good knowledge of Microsoft Office (Excel and PowerBI). You will have a high level of accuracy, good time management skills, and the ability to work using your own initiative to provide successful support. You will be keen to take on fresh challenges, and willing to develop your knowledge within your role, always working towards achieving the department and client requirements.

DUTIES & RESPONSIBILITIES:

• Provide and coordinate administrative support to the commercial director and operational departmental heads, allowing them to focus on their core duties.
• Kronos/NOV Time power user to include providing group or 1-2-1 training on Kronos for new supervisors/managers and maintain ‘How To’ crib sheets for Kronos.
• Assist in tasks such as time keeping, communications and statistical reporting.
• Scribe/Minute taker for various meetings e.g. return to work, attendance, sales meeting.
• Ensuring all urgent and/or confidential communications are received and distributed to relevant parties in a timely manner
• Running and collating reports which may include reports to the commercial director and departmental heads as required and identifying when trigger points have been reached.
• To provide administrative support including when appropriate to all team members to support a range of department initiatives such as employee engagement and culture forum.
• Organising and planning internal and external training events.
• Produce internal and external training pack and certificates.
• Coordinating travel arrangements for the department (including visa applications).
• Assist in producing the department TV presentation communication.
• Management system documentation admin and auditing.
• Oversee and report on site timecards, absences and overtime have been approved on a monthly basis prior to payroll close.
• Creating and maintaining profiles for all employees on the Assure ID Software and printing off Access Cards/Parking Permits
• Creating access profiles on the Net2 Access Control software and backing up system regularly

You will have:

• Previous experience working in an office setting and performing clerical work
• Advanced knowledge of productivity tools, including Microsoft Office
• Strong communication skills and office communication tools such as Microsoft Outlook
• Proven organizational skills and ability to work on own initiative on a regular basis
• Highly dependable and trustworthy
• Effective communication skills and ability to communicate across different levels of the organization
• Computer literacy (including good command of Microsoft Excel, Word PowerBI and Outlook)
• Good understanding of Kronos