Office Administrator (Maternity Cover)

Office Administrator – Maternity Cover                                                                                    

Casson Mann is hiring a full time Office Administrator to join its team in London on a Maternity Cover basis.

Casson Mann are an exhibition and interior design company. We are looking for a highly organised, enthusiastic Office Administrator to join our friendly team of 21 people based near Old Street, EC1. The Office Administrator will ensure that the studio is run in a smooth and efficient manner and will be expected to support the management team with ad hoc tasks as necessary.

Required skills and experience

• Excellent verbal and written communication skills
• Great organisation skills and a keen attention to detail
• A supportive and proactive approach to working as part of a busy team
• A desire to learn and develop
• Comfortable working with Apple Mac Computers, and proficient in Microsoft Office
• An interest in museums and design would be helpful
• Prior office administration experience is a must
• Health and Safety experience is not necessary, but a bonus

Studio Administration

• Managing and implementing Casson Mann’s health and safety policy across the studio
• Maintaining the company archive (including image archive), database, intranet and studio space
• Organising company events including studio lunches, the annual summer trip and Christmas parties
• Organising travel and producing travel itineraries for designers travelling internationally
• Booking and arranging team training Assisting with the tracking and provision of IT equipment to staff
• Being a point of contact for IT troubleshooting, including liaising with our external IT support
• Supporting the company Founder with diary management, travel itineraries and ad hoc tasks.

Facilities Management

• Managing external cleaning and recycling contractors
• Ordering office supplies, stationary, design materials and kitchen supplies to an approved budget
• Assisting with annual renewals of subscriptions and external suppliers

Reception Duties

• Answering the phone and taking accurate messages
• Checking the company email address – answering or forwarding as appropriate
• Acting as the first point of contact for visitors, being hospitable
• Being responsible for the tidiness of the office at all times and particularly when visitors are expected
• Booking couriers and printers
• Managing office master diary and meeting arrangements, organising meeting rooms, lunch etc

HR Support

• Organising monthly Breakfast meetings - drafting agenda and following up on agreed actions
• Updating the company intranet
• Organising CVs, arranging interviews, keeping track of process and sending out responses to all applicants
• Posting job adverts
• Organising work experience or internships
• Sponsorship and visa admin.

Finance Support

• Completing expenses for the company credit cards, keeping track of spendings and filing receipts.
• Support with invoicing when needed

Casson Mann is proud to be an equal opportunities employer and we recognise and celebrate the benefits of a diverse and inclusive team.

Can interested candidates please email their CV and covering letter to careers@cassonmann.com.