Part Time-Senior Administrator

Provision of part time administrative support for Conferences, Awards and other high profile events.

Ths position is for a 12 month contract paying £30,000 pro rata for 25 hours per week, Monday-Friday.

The working hours are 9am-2pm however some flexibility is offered on the start time but you must be able to work Monday-Friday.

Duties:

• Bookings: Taking and processing telephone or email bookings for Conferences, Awards Dinner's and other high-profile events, including raising invoices and sending receipts for credit card bookings.
• Mailings: Preparation and distribution of mailings to potential delegates regarding the above events.
• Badges: Preparation of badge lists an dietary requirements for print.
• Certificates: Creating certificates for Awards winners, highly commended, etc.
• Event information: Drafting and distributing final information to speakers, sponsors and delegates.
• Speaker database: Creating and maintaining a database of speakers, incl. high-res headshots, bio’s and company logos.
• Venues database: creating and maintaining a database of Hertfordshire venues, incl. capacities, costs and high-res photos.
• Slides: Creating PowerPoint presentations when required, including for annual awards ceremony
• Surveys: Creation of surveys (pre and post-event) to assist with design, planning and marketing.
• Slides: Creating PowerPoint presentations where required.

• Co-ordination of editorial content, including sending invitations to Patrons and other members to be interviewed, forwarding members’ news for inclusion; preparing information on upcoming events.
• Database update: Adding details of all articles published.

Miscellaneous

• Emails: Responding to general emails and those from the Enquiries, Editorial, Bookings and inboxes (all shared with other team members).
• Ad hoc tasks: Any additional tasks not included above as requested by line manager or any member of SMT.

Technical Skills – Essential:

• MS Office: including Outlook, Excel, Word, and PowerPoint

Technical Skills - Preferred:

• SurveyMonkey
• CRM    

Personal Skills and Requirements:

• Excellent time management skills
• Attention to detail at all times.
• A ‘completer / finisher’ who is self-motivated.
• A proactive approach, able to drive activity and results whilst prioritising tasks.
• A team player with a flexible attitude at all times, willing to help out wherever needed to get the job done.
• Proof reading skills (desired)