People & Recruitment Administrator

Description

Please note that this vacancy is not part of Surrey County Council, we are advertising this on behalf of a partnership organisation.

Who we are

The Eikon Charity is one of Surrey's leading charities supporting children and young people. We listen, we talk, and we help young people with the skills they need to live their best life. And we work with families and professionals to make sure everyone gets the support they need.

We are looking for people with passion and expertise to join us in continuing to be a leading provider of early intervention in Surrey. 

Our vision: For all Surrey young people to thrive.

Our mission: To empower and support young people in Surrey to have the wellbeing they need to be healthy and happy.

Our values: We elevate and amplify the voices of children & young people.

The needs of young people guide everything we do, shaping every decision and action we take.

• We act with compassion.
• We empathise with the pressures of modern life and feel compelled to help without judgement.
• We work together.
• Partnering with parents, carers, schools, policymakers, and young people themselves helps us all to succeed.
• We take responsibility.
• We recognise our part to play in the future of children & young people, and we hold ourselves accountable for their success.

Our culture

We recognise our collective strength and champion the power of individuals. Our teams are amazing and inspire people every day. We work hard to create an environment where all of our staff and volunteers feel comfortable to bring their whole selves to work.

Diversity enriches us and improves the support we give children and young people.

The work we do creates change to be celebrated, rewarding moments, and outcomes to be proud of every day. It can also bring professional and personal challenges to each of us.

We support each other to share our moments of success, do the best we can for young people, ensure everyone enjoys their work, and support our colleagues when they need it.

About the Role

Provide comprehensive administrative support to the People & Facilities Lead including employee recruitment, using safer recruitment processes and onboarding new employees. Be responsible for our HR system ensuring all annual compliance checks are performed and employee records are kept up to date.

Responsibilities 

• Maintaining databases accurately and data entry; Breathe HR
• Ensuring the organisations DBS checks are carried out in a timely manner, in accordance with government legislation
• Responsible for advertising vacancies on our website and with partners; ensuring all internal documents are completed before starting the process; collating advert responses and communicating these responses to the hiring manager
• Responsible for interview process; checking interviews are added to panel calendars; sending invites to candidates; collecting responses; checking candidates documentation; sending interview outcome emails
• Carry out all pre-employment compliance checks, following our Safer Recruitment Policy
• Ensuring all annual HR compliance checks are carried out and documentation filed correctly; mandatory training completed; car insurance documentation kept up to date
• Be responsible for employee onboarding process; working with the People & Facilities Lead to ensure a smooth and timely induction into Eikon, including requesting equipment and email account
• Responsible for leaver process; sending out leaver information; exit interview; closing email accounts
• Cover reception when required - some flexibility in hours may be necessary
• Using a variety of software packages, such as Microsoft Word, Outlook, Excel etc. to produce correspondence and documents
• Answering email queries
• General administration work including filing & shredding 
• Always apply safeguarding and child protection procedures 
• Work as part of a team and attend team meetings, training events and participate fully in 1:1 sessions 
• Work co-operatively and under the management of The Eikon Charity staff

Rewards and Benefits:

• 5 weeks holiday a year plus Bank Holidays
• Sick pay
• Safeguarding training
• Flexible working where role allows 
• Pension scheme
• Employee Assistance programme

How to Apply

As part of our Safer Recruitment Policy, we do not accept CVs.

If you are interested in applying for the role, please visit our website: www.eikon.org.uk/work-for-us/ where you will find all the information and the application form.

If you have any questions, please contact TeamAdmin@eikon.org.uk

We are scheduling interviews as the applications come in. Please apply as soon as possible. 

We do not provide feedback on applications.

We are happy to provide feedback to unsuccessful candidates who attended an interview upon request.