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SalaryAs the PA to the Director, you will play a vital role in ensuring that the Director's diary and travel is managed seamlessly and you will support the management and prioritisation of his daily commitments. You will be someone who is reliable and efficient, with an optimistic attitude, to enable the Director and the Senior Management Team to meet the Museum's objectives. The role requires excellent organisational, time management and communications skills to proactively deal with conflicting demands and to manage relationships with the appropriate degree of confidentiality, sensitivity and discretion. Enthusiasm for the Soane and familiarity with the Museum sector would be a significant advantage.
You will also be the Museum's Office Manager, which is important in ensuring that the day-to-day business of the Museum runs smoothly. You will be the first point of contact for enquiries to the Museum by telephone and email, so a friendly and knowledgeable attitude is essential. A high level of multi-tasking is required as you will support the whole Museum's administrative functions such as managing printers, ordering stationery and liaising with the Museum's IT and telecom providers. You will also support HR and internal events such as organising summer away days and the Christmas Party.
The role also supports the Board of Trustees. Managing Trustee and Committee meetings, including everything from agendas and meeting paperwork with associated software, taking minutes, and setting up catering/refreshments. This requires a high degree of discretion.
Hours of Work: Monday - Friday, 9.30am-5.30pm (plus 4 Saturdays or Sundays a year for which TOIL is given) and the occasional evening event. Our Hybrid working policy allows for some home working and some flexibility of start and finish times, in consultation with the Director.
