Office Assistant

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and optimise processes. Responsibilities would include

Client Details

A premier provider of build-to-rent housing who have successfully provided thousands of new homes for families nationwide.

Description

• Provide general administrative support including arranging travel, managing diaries, and processing expenses for Senior Management.
• Serve as the initial contact for the Manchester office, greeting and directing guests and visitors.
• Handle and route incoming phone calls, taking messages as needed.
• Manage all incoming and outgoing mail and correspondence, including post office and bank visits.
• Facilitate document execution through DocuSign.
• Coordinate with HR to set up workspaces, stationery, and IT for new employees, and maintain office records and policies.
• Keep the office tidy and organised, including stocking the kitchen and coordinating with cleaning staff.
• Ensure office equipment is operational by maintaining necessary supplies like paper and toner.
• Manage office supplies including stationery and consumables.
• Prepare meeting rooms with refreshments and catering as needed.
• Address office malfunctions and respond to related requests or issues.
• Oversee testing and maintenance of office safety equipment and update records accordingly.
• Act as Fire Marshall/First Aid officer.
• Organise office social events and handle celebratory arrangements.
• Perform clerical tasks such as scanning, photocopying, and filing.
• Undertake additional administrative tasks as required.

Profile

• Ability to manage own time effectively.
• Thrives in a busy and demanding environment which requires a 'can do' attitude.
• Ability to "roll up their sleeves" to get the required tasks completed.
• Proven ability to provide a service in a practical and busy environment.
• Sufficient level of skill to demonstrate procedures and practices.
• Willing to be proactive and improve both the organisation and the service provided.
• Have a flexible approach and positive attitude.
• Be able to work within a team and on their own initiative.
• Have excellent communication skills.
• Be methodical, systematic and highly organised.
• Be friendly, helpful and pleasant manner willing to assist and advise.
• Have an enthusiastic and committed approach.
• You must be a good communicator, willing to learn and able to use your own initiative.
• Excellent numerical and literacy skills in order to undertake a range of tasks.
• Competent in dealing with people face to face and over the telephone.
• Ability to produce accurate work.
• Ability to undertake a range of administrative procedures.
• Ability to organise and prioritise work.

Job Offer

Excellent location

Generous AL

Excellent starting salary