Office Manager

Ref: 22602

Status: Permanent

Start date: ASAP

Salary: Maximum £35,000 + commuting expense up to Zone 6

Work hour: Mon to Fri, 09:00-17:00 5 days office based role

 An international organisation is looking for an Office Manager.

 Office Manager - Responsibilities: 

• Provide 'serviced office' facilities to all staff and visitors, such as addressing any building issues, seeing to guests, arranging drinks for staff and visitors attending meetings, etc.
• Answer switchboard; Arrange courier services; Train new staff on reception duties (and staff for cover),
• Induction of new staff on business trips, absence etc.
• Maintain the holiday/sick files and absence management. Supply with annual figure work connected to holiday sick file.
• Deal with incoming post, logging cheques etc. & when necessary take outgoing post to collection point each evening
• Receive inward goods and keep a log; Manage the Office List, for both staff and customers
• Monitor and maintain a register of archive boxes and arrange disposal when necessary
• Monitor and carry out a monthly audit of spare security cards. Arrange the office security cards for employees and keep log book
• Monitor and maintain a register of archive boxes and arrange disposal when necessary
• Monitor and recredit the franking machine; Maintenance management of printers, copiers etc.
• Stationery monitoring and orders; Arrange milk deliveries, also kitchen and office consumables
• Clean and maintain the coffee machines, including stock control. Manage office cleaning & commercial contracts
• Report maintenance problems with toilets / building / air conditioning
• Monitor and maintain a log for the building maintenance contract and deal with office building problems
• Arrange flower deliveries to customers and staff when necessary
• Business travel and hotel bookings for staff and visitors. Greet guests and arrange refreshments - alongside the relevant divisions
• Test Alarms on security doors bi-annual and keep report. Programming and monitoring of the BMS aircon system
• Manage and arrange security bins/document disposal for offices
• Take full responsibility for Risk Assessments for Health & Safety and Fire Risk
• Keep a comprehensive logbook of monthly and annual Compliance maintenance required by law and by Landlords.
• Keep a record of works for above including, tap temperatures, fire extinguishers, energy usage etc.
• Organise office parties. Taxi management, invoices and record keeping
• Ad hoc requests from your line manager

Office Manager - Requirements:

• H&S legislation including Fire Safety regulations. Basic understanding of Data Protection legislation (GDPR)
• Commercial contracts understanding and proved record of managing them
• Conscientious, dedicated worker with strong sense of responsibility. Very professional attitude with a willingness to go that extra mile
• Flexibility to attend extra early mornings for maintenance & willing to put in extra time whenever necessary
• Works well under pressure and maintains a pleasant personality and helpful manner at all times
• Ability to meet deadlines at short notice, even when busy with other projects
• Excellent communication skills and high integrity

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