Finance & Administrative Assistant

Mission of the Role: The mission of the Finance & Administrative Assistant is to safeguard the company's financial health through precise budget management, accurate reporting, and strategic initiatives, thereby empowering WMB Childcare Ltd to make informed decisions and achieve its goals. The ideal candidate will provide comprehensive support in both financial and administrative functions, ensuring smooth and efficient operations within the office. Responsibilities include financial record keeping, handling communications, managing office tasks, and assisting with various administrative projects.

Results to be Generated:

• Achieve 10% cost-savings by optimizing budget allocations and reducing unnecessary expenses.
• Deliver 100% accurate quarterly financial reports for timely strategic decision-making.
• Maintain a stable cash flow with reserves equal to three months of operating expenses.

Key Responsibilities:

Financial Reporting and Analysis:

• Ensure invoices are generated on Eylog weekly.
• Ensure outstanding balances, invoices, and payments are accurate weekly.
• Ensure payments are allocated to children's accounts.
• Ensure building reconciliation is performed accurately and timely.

Liaison with Contractors:

• Liaise with outside contractors regarding invoices and payment of bills.
• Ensure the accuracy of contractors' work and bills.

Compliance Oversight:

• Ensure building insurances are up-to-date and accurate.
• Ensure all compulsory tests, such as PAT testing and fire testing, are conducted accurately and timely

• Budget Management

• Cash Flow Management

• Expense Control and Vendor Management

Administrative Support

• Manage office operations, including maintaining office supplies and equipment.
• Coordinate and schedule appointments and meetings arrangements.
• Handle incoming and outgoing communications, including phone calls with contractors and parents, emails, and mail.
• Processing invoices, expense reports, and budget tracking.
• Prepare, edit, and distribute documents, reports, presentations, and correspondence.
• Maintain accurate records, files, and databases, ensuring confidentiality.

Skills Required:

• Budget Planning & Management
• Financial Reporting & Analysis
• Regulatory Compliance
• Cash Flow Management
• Team Leadership & Development
• Vendor Management
• Advanced Excel Skills
• Risk Assessment
• Revenue Enhancement Strategies
• Adaptability to Financial Software
• Time Management
• Excellent Communication Skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and accounting software.
• Ability to handle sensitive information with discretion.

Attributes:

• Integrity
• Analytical Mindset
• Proactivity
• Adaptability
• Precision
• Resilience
• Accountability
• Confidentiality
• Collaborative Spirit
• Self-Motivated
• Critical Thinking
• Empathy

Job Type: Part-time/full-time

Pay: £12/hour

The Challenge:

Are you ready to bring your financial & Administrative expertise to a place where you can make a lasting impact? We’re not just looking for someone to crunch numbers; we're searching for a financial steward to help us build a legacy. If you have the skills, the attributes, and the drive, you might be the perfect fit.

Job Types: Full-time, Part-time

Pay: £12.00 per hour

Benefits:

• Childcare
• Company pension
• Employee discount
• Health & wellbeing programme
• On-site parking
• Sick pay

Education:

• Bachelor's (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location: In person

Expected start date: 08/07/2024