Office Administrator

OFFICE ADMINISTRATOR

Urban Green is looking for an Office Adminstrator, ideally with experience of working within an office environment to join our team in Manchester. We will consider applicants looking to work part-time and full-time hours.

Key Responsibilities

The successful candidate will be responsible for, but not limited to the following duties:

General

• Managing phone calls and general emails
• Managing incoming and outgoing post / correspondence
• Printing and scanning documents
• Arranging staff/client meetings, scheduling appropriate times, booking meeting rooms, planning refreshments, and taking meeting minutes, writing up and distributing appropriately
• Managing vehicle booking system including organising their maintenance, insurance, fuel cards and records
• Organising CPDs and catering as appropriate
• Providing PA support to the management team

Staff

• Organising arrangements for new starters and leavers
• Maintaining first aid, fire, electrical and health and safety compliance
• Organising and booking training courses and events
• Arranging travel and accommodation
• Maintaining the staff sickness and holiday monitoring system
• Involvement in the monthly staff forum and arranging social events

Finance

• Managing office purchases including equipment, sundry supplies, etc
• Managing petty cash and purchases
• Collating and managing monthly staff expenses
• Supporting the finance function

Asset Management

• Managing and maintaining a stock of sundry office supplies and refreshments
• Organising, maintaining and updating PPE, tools and equipment log

Essential Requirements

The successful candidate must be:

• Organised
• Reliable
• Trustworthy
• Enthusiastic
• Punctual, personable and approachable
• Ability to work under their own initiative and as part of a team
• Microsoft Office proficient
• Competent communicator
• Ability to work at all levels with colleagues

Desirable Requirements

• Previous experience of working in consultancy or construction
• Experience of finance/HR software
• Hold a valid UK Driving Licence

Company Benefits

• 1 paid professional membership annually
• Cycle to Work scheme
• Technology scheme
• Free eye tests
• Discount on local leisure centre
• Access to company vehicles
• Workplace Pension Scheme
• 23 days holiday, rising to 24 following 3 years’ continuous service

About Urban Green

Urban Green is a design and environmental consultancy who specialise in landscape architecture, urban design, landscape planning, arboriculture, ecology, biodiversity net gain and GIS. Our teams work together to overcome challenges and provide clients with solutions and expert advice. We are driven by a shared desire to make a positive impact on people, places and the environment.

Job Types: Full-time, Part-time, Permanent

Pay: From £22,300.00 per year

Expected hours: 20 – 37.5 per week

Benefits:

• Company pension
• Cycle to work scheme
• Referral programme
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person