Office Administrator / Receptionist

Perm

£23500

Manchester City Centre

Within the Office Administration team, this role will support the ongoing management of the Manchester Office. You will be responsible for being the first point of contact for incoming calls/visitors, the booking and organisation of travel, and overall general management of the Health and Safety of the office.

We are looking for someone who is comfortable and confident at asking the right questions, who can manage a large administrative burden, and who is looking to effectively contribute to a growing business. In return, we can offer a very varied working day and incredible opportunities to get involved in any number of initiatives.

Main Duties

Reception

• Answering incoming calls, taking messages and redirecting calls as required
• Meeting and greeting visitors
• Dealing with email enquiries
• Management of post received, ensuring timely distribution
• Outbound post

General Office Duties

• General management of meeting rooms and servicing meetings
• Management of the office (clearing of cups / glasses etc. from meeting rooms, cleaning the kitchens throughout the day)

Office admin

• Providing administrative support to the office manager, senior management and legal team
• Booking travel and hotels
• First point of contact for IT issues
• To manage the office supplies and stationery orders
• Maintaining an accurate purchase order log
• Recording and monitoring teams weekly whereabouts
• Maintaining Archive and storage logs
• To run small errands

The list of duties reflects the core activities of the role but is not intended to be all-inclusive. You may be required to support teams, projects and work streams other than what is listed above.

Requirements, Skills and Qualifications

• Display confidence to be able to carry out the role
• Use own initiative and propose effective solutions to solving problems
• Comfortable working on own with limited supervision and as part of a small team
• Smart business-like approach to work and appearance
• Be able to demonstrate a working knowledge in a similar role
• Demonstrate accuracy and attention to detail
• Able to manage own workload, prioritise and work under pressure to meet deadlines
• Experience of Microsoft office, especially Excel, to intermediate level